Brookfield Zoo Chicago · Illinois · posted 13 days ago
Join the PRIDE and Brookfield Zoo Chicago’s mission to ignite emotional connections with wildlife that spark conservation action while leading vital programs to protect endangered species. Our beautiful 235-acre campus offers a living classroom that is home to over 3,500 animals representing 500 species. Brookfield Zoo Chicago is embarking on a groundbreaking, ambitious Next Century Plan to achieve our vision. It is the beginning of an exciting transformative journey! The Administrator & Assistant, Animal Health, Welfare & Science is a non-union, full-time, hourly position grade 05H with an expected hiring range of $23.80 - $26.18 per hour. Please see Compensation and Benefits Summary section below the job description information. This position contributes to the success of Brookfield Zoo Chicago by providing a full range of administrative and clerical support functions for the Animal Health, Welfare & Science department (AHWS). PRIMARY JOB DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. • * Provide general administrative support to the Animal Health, Welfare, & Science department comprised of Veterinary Services, Zoo Nutrition Services, and Animal Welfare Science. • * Provide direct administrative support to the Senior Vice President of Animal Health, Welfare & Science, Director of Operations-Animal Health, Welfare & Science, Vice President of Animal Welfare Science, and Director of Nutrition. • * Provide clerical support to the AHWS department including but not limited to managing phone calls, email communications, addressing visitor needs, making travel arrangements, scheduling meetings, reserving rooms, preparing reports, filing and organizing documents, recording meeting minutes, handling mailings and shipments, maintaining electronic department files and databases, ensuring the AHWS SharePoint page is up to date and well organized, maintaining the AHWS central calendar, and assisting the Senior VP and Director of Operations in staff scheduling. • * Provide accounting, invoicing, and client relations support for the Radiology Consulting Service. Communicate with clients and radiologists and facilitate study submissions as required. • * Provide administrative, clerical, and client relations support for the Zoo and Aquarium Radiology Database program. • * Maintain office equipment and coordinate inspections/repairs as needed. Inventory and maintain office supplies for the department. • * Maintain, file, and manage electronic and hard copy patient medical records as directed. • * Under direction of the Director of Operations-Animal Health, Welfare & Science, assist in tracking and scheduling examinations and medical procedures for the animal collection. Work with external consulting veterinarians to coordinate scheduling, record acquisition, and logistics. • * Under direction of the Director of Operations-Animal Health, Welfare & Science, assist in tracking and coordinating annual inspections and servicing of hospital and laboratory equipment. • * Provide support to the Veterinary Education Program by monitoring and organizing student applications. Assist with scheduling rotations and coordination of on-site visits. Coordinate logistics related to student rotations and shadowing participants. • * Provide dedicated support to the animal shipment transaction program by working closely with the Animal Care and Programs division and the Registrar to gather, organize, and process medical records and generate certificates of veterinary inspection. Communicate with various regulatory agencies to obtain accurate testing and permitting requirements and relay those requirements to the appropriate parties in a timely manner. • * Provide support to the Animal Welfare and Research committees by gathering and organizing application proposal materials, maintaining spreadsheets, scheduling meetings, and recording meeting minutes. • * Liaise with hospital volunteers assigned to AHWS projects to ensure understanding and accurate completion of assignments. • * Assist with departmental purchase order creation, order placement, invoice acquisition and processing, expense reports, staff reimbursements, and account monitoring. • * Ensure all hospital common areas are maintained in a clean, organized manner and are professional in appearance. Assist with management and maintenance of the physical facility (interior and exterior). Communicate with the Plant & Facilities department as needed with regards to open work orders. • * Interact with zoo guests, staff, and visitors as requested, including general reception functions and basic abilities to give guided tours through the facility. • * Serve as the safety representative for the Animal Hospital and perform routine fire extinguisher and safety equipment inspections; attend safety meetings to ensure department compliance and preparedness. • Other related duties as assigned. * Denotes Essential Job Function(s)
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